Image Relay now has an online proofing tool to organize asset drafts and design feedback through collaboration with the intention of moving assets to market faster and more efficiently.
Where to find it: It will be a tab under Tools > Digital Proofing. If a customer is not a licensed user, the tab will be disabled. They will have access to proofs if invited through email. Each email is its own link to the individual proof.
Terms to know
Asset: Image or file from the library imported into the proof. Assets can be imported one at a time, by file. Multiple versions of the asset can be stored in a proof throughout the process. The library file is not impacted by changes in the proofing tool.
*The tool supports AI, PSD, DOC, DOCX, XLS, XLSX, PPT, PPTX, JPG, JPEG, BMP, PNG, TIF, TIFF, GIF, PDF and a wide range of audio/video formats.
Proof: A shared workspace where at least 1 asset, 1 stage, and 1 member of a stage is assigned to view and provide feedback on an asset. Can be considered a campaign draft on its way to publishing to market. The ability to create a proof depends on an individual’s role (user). Anyone invited can approve and/ or comment as assigned by the manager (admin). Can be a project with multiple assets assigned as part of a project on its way to market (Banner ads, Webpages, Videos for a campaign, etc.) or individual projects within a campaign.
Proof Template: Prefilled proofing stages for common review scenarios that can be created, used, and edited by Licensed users.
Proof Owner: This is automatically assigned to the Licensed user that creates the proof and is visible during proof creation and in the proof settings. By default, the owner is granted all permissions. Comment and Decision access can be turned off if the proof owner does not need to be involved in that part of the process.
Proof Viewer: Allows reviewers to review and submit decisions for uploaded assets. The viewer allows users to review assets, leave feedback & make decisions, depending on their assigned proof permissions.
Stage: A phase with defined criteria for revision. There is no limit to the amount of stages of revision a proof can have. A stage needs a final decision before moving onto the next stage. Proofs are not complete until all stages have been decided on. A stage can be approved, denied and assigned for continued revision, or approved with changes. Stages are auto-archived after a set number of days.
Versioning: As changes are reviewed and implemented in a proof, new versions are created to continue in the reviewing and proofing process. The Digital Proofing tool allows the ability to compare versions to ensure that all agreed upon changes are implemented before the progression to the next stage of the proofing process.
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